Except as provided for in Section 16, rental of the Lease Premises is subject to the following policy:

Facilities are booked and configured specifically for you as indicated on our reservation forms. Our rooms and all other resources are allocated exclusively for your session. We strictly adhere to the following policies concerning cancellation and rescheduling. The City of Stockbridge is not liable for any costs incurred by the Tenant, as a result of such cancellation.

The Tenant must notify the City of Stockbridge in writing if it becomes necessary to cancel or reschedule the reservation. 

There are two separate fee components to the rental of a City of Stockbridge meeting space: (a) the Security Deposit and (b) the Rental fee.  The cancellation and rescheduling policy for each fee component is addressed below.

Cancellation & Security Deposit

• If the Tenant cancels 180 days (6 months) out, a $150 cancellation fee will be deducted and withheld from the security deposit. If Tenant has paid any money towards the rental amount they will receive all monies back.
• If Tenant cancels 90 days (3 months) out, 50% of the security deposit will be deducted and withheld by the City of Stockbridge and any money towards the rental will be refunded.
• If Tenant cancels 30 days out, the security deposit is forfeited and any monies paid towards the rental is forfeited.  If the Tenant has not paid the full rental amount or balance of full rental amount 30 days out and cancels, the Tenant will still owe the full contracted rental amount to the City of Stockbridge.

Rescheduling & Security Deposit:

• If a Tenant reschedules 90 days or more prior to event, a $75 rescheduling fee will be deducted and withheld by the City of Stockbridge from the security deposit.
• If Tenant reschedules 89-60 days out prior to event, a $150 rescheduling fee will be deducted and withheld by the City of Stockbridge from the security deposit.
• If Tenant reschedules less than 60 days out prior to event, a $200 rescheduling fee will be deducted and withheld by the City of Stockbridge from the security deposit.
• Tenant may reschedule only one-time within a 12-month period from the original contracted date.
• Contracted rental fees will still apply. If Tenant has rescheduled Tenant will only receive balance of security deposit withheld if applicable.